Events Coordinator
About the Role:
Egypt University of Informatics (EUI) is seeking a motivated and organized Event Coordinator on a full-time basis to support the planning, coordination, and successful execution of university events and activities. The role plays a key part in ensuring that all events reflect EUI’s vision and strategic objectives while delivering engaging and well-executed experiences for participants and stakeholders.
Key Responsibilities:
Assist in planning, organizing, and executing university events, visits, and activities.
Research and identify suitable venues, suppliers, and service providers, and prepare related documentation.
Gather and compile information to support the preparation of Event Profiles and concept notes.
Coordinate logistics, including venue setup, materials preparation, catering, schedules, and event supplies.
Liaise with the Marketing and Communications team or external agencies to ensure the timely delivery of branding materials and visuals.
Support the development of event timelines and checklists to ensure efficient preparation and flawless execution.
Assist in organizing PR events, campaigns, and on-campus activities in coordination with relevant departments.
Participate in planning and follow-up meetings for upcoming events.
Maintain and regularly update the department’s calendar of events and visits.
Provide on-site support during events to ensure smooth coordination and professional presentation.
Prepare purchase requests and follow up on event-related payments and administrative requirements.
Handle general administrative tasks such as correspondence, filing, and follow-up communication.
Communicate event details and updates effectively with internal departments and stakeholders.
Perform any other related duties assigned to support the department’s objectives.
Qualifications & Skills:
Bachelor’s degree; fresh graduates are welcome to apply (1–3 years of experience in event coordination or administrative support is preferred).
Strong organizational and multitasking skills.
High attention to detail and ability to work under pressure.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with event management tools is a plus.
Flexibility to work extended hours during events when required.
Application Instructions:
Applications will be reviewed until the positions are filled.